Contact
Ms Madeleine d’Avigdor
Senior Education Officer, Educational Development
Phone: +61 2 9268 9734
Fax: +61 2 9268 9799
Email: tims@ranzcr.edu.au
Trainee Information Management System (TIMS)
The Trainee Information Management System (TIMS) will manage trainees’ assessments according to the progression requirements of the training program. It will function as a repository for assessment submission (e-Portfolio) and will direct assessment evaluation workflows. Trainees and Directors of Training will be given access via the RANZCR Learning Portal.
Development is underway and TIMS will launch this year.
Please refer to the links below for information flyers and other articles regarding TIMS..
Inside News December 2012 TIMS article
Inside News March 2013 TIMS article
Who will use TIMS?
After you have logged into the Learning Portal, TIMS access will be automatically granted to the following members:
- All Radiology (RA) and Radiation Oncology (RO) trainees in the current (new) curriculum
- Directors of Training (DoTs)
- Training Network Directors (TNDs) – RO only at this time
- Education Support Officers (ESOs) – RO only and read-only with limited access.
TIMS will appear as an option to select in the black navigation bar of the Learning Portal and will only be visible to those members who have access to it.
What is the purpose of TIMS?
- Manage trainees’ assessment requirements
- Function as an e-portfolio (repository for assessment submissions)
- Track progression
- Issue assessment reminders and overdue assessment notifications
- The Assessment Table can be used to determine exam eligibility
- Track rotations
- Manage leave requests and changes to training status (e.g. full-time/ part-time training arrangements).
Benefits of TIMS for trainees and Directors of Training
- Snapshot view of your assessment status – you can easily monitor your progression.
- Trainee-specific - training year is calculated according to each individual trainees’ commencement date and assessment due dates are calculated accordingly.
- Generate an e-Portfolio – one single-repository for assessment submissions. You will no longer fax/post/email assessments to the College and no more Survey Monkey!
- Directors of Training &/or Training Network Directors will be informed when a trainee has submitted an assessment which requires evaluation.
- Automatic assessment summary will be sent via email every 4 and 10 months of each training year.
- Overdue assessment notification sent every 12 months of each training year.
- Ability to apply for leave and changes in training status via TIMS. Once approved, your expected completion date and assessment due dates will be updated accordingly.
- Manage your rotations to different training sites – trainees can easily log in and update their current training site.
- Trainees can manage their own MSFs – track who you have requested to submit an MSF.
Benefits to College
- Provision of fast and accurate statistics on a trainee’s performance and progression against key training milestones.
- Advanced reporting capabilities for trend analyses.
- Less paper and less manual processing/analysis.
- Track rotations which will trigger TATTs/TATS assessments leading to more comprehensive feedback on training sites.
- Exam eligibility instantly determined.
- With the efficiencies achieved in data management, resources can be devoted to other priorities within the Training, Assessment and Accreditation portfolio.
Who has access to trainee’s TIMS profiles?
Privacy and confidentiality is of utmost concern to the College and ensuring that TIMS is only accessed by the appropriate members has been carefully considered. Each trainee will have their own TIMS profile. This profile can only be accessed by their DoT and the College's Training Assessment and Accreditation (TAA) Unit. In Radiation Oncology, the TND also has access, along with the ESOs.
The method we use to determine who has access to a trainee’s profile is dependent upon the trainee’s training site. The trainee's home or base site is termed their main training site. Where the trainee is currently training is their current training site. This can be the same site as their main training site or could be where they have rotated to. A DoT is attached to the trainee's current training site. The DoT at this site can access all trainees' profiles whilst they train at this site. Please note, that if there is more than one DoT at a training site, i.e. in a job-sharing role, both DoTs will be able to access the trainees’ profiles at that particular site.
It is imperative that trainees always update TIMS when they rotate or change their current training sites. Keeping TIMS updated will enable the privacy of your TIMS profile to be upheld via correct access permissions. This system of rotations is linked to the TATS/TATTs assessments which will lead to more comprehensive feedback on training sites.
In the radiation oncology training program, the TND will have access to all trainees' profiles within their network. In order to support the work of the TND, the ESOs will have read-only access to trainees within the network. Please note, that ESOs only have limited profile access so they can track progression, i.e. assessment completion; and will not be able to view any content within assessment submissions.
What information resources will be available to help me use TIMS?
This webpage will be regularly updated so please save this page in your favourites! Articles will appear in Inside News, Training e-News and the College and Faculty e-News from October 2012.
Similar to the resources for the LMS, user guides, assessment submission instructions and FAQs will be created in due course and be made readily available when TIMS is launched in 2013.
Please note that after TIMS is launched, the assessment instructions and associated materials will be housed in the Help section of TIMS. All other Learning Portfolio and information pertaining to progression rules will remain on the College website.